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Additional Actions Needed To Ensure Quality Address Timeliness And Reduce

Gustavo Cox

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Published in PERSONNEL SECURITY CLEARANCES: Additional Actions Needed To Ensure Quality Address Timeliness And Reduce Investigation Backlog (GAO DOD)

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In today's fast-paced business environment, it is more important than ever to have accurate and timely address information. Inaccurate or outdated addresses can lead to a number of problems, including:

PERSONNEL SECURITY CLEARANCES: Additional Actions Needed to Ensure Quality, Address Timeliness, and Reduce Investigation Backlog (GAO - DOD)

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Delayed or undelivered mail
Wasted marketing expenses
Increased costs for customer service
Legal problems

Fortunately, there are a number of things that businesses can do to improve their address quality and timeliness. The following are 10 additional actions that businesses can take to ensure quality address timeliness and reduce errors:

1. Use a CASS-certified address validation service

CASS (Coding Accuracy Support System) is a USPS-approved software that helps businesses verify and correct addresses. CASS-certified address validation services can help businesses identify and correct errors in their address database, such as incorrect street names, ZIP codes, and city names. This can help to ensure that mail is delivered accurately and on time.

2. Use a geocoding service

Geocoding is the process of converting an address into a latitude and longitude. This information can be used to create maps, track customer locations, and analyze geographic data. Geocoding services can help businesses identify addresses that are difficult to find or that are located in remote areas. This can help to ensure that mail is delivered to the correct location.

3. Use a reverse geocoding service

Reverse geocoding is the process of converting a latitude and longitude into an address. This information can be used to find the address of a customer's home or business. Reverse geocoding services can help businesses identify customers who have moved or who have incorrect addresses in their database. This can help to ensure that mail is delivered to the correct location.

4. Use a standardized address format

Using a standardized address format can help to ensure that addresses are entered correctly into your database. The USPS recommends using the following address format:

[Recipient Name] [Street Address] [City, State, ZIP Code]

5. Use a consistent address entry process

Having a consistent address entry process can help to reduce errors. For example, you can require that all addresses be entered in the same Free Download (e.g., street address, city, state, ZIP code) and that all abbreviations be used consistently (e.g., "St." for "Street," "Ave." for "Avenue").

6. Train your staff on address quality

Your staff should be trained on the importance of address quality and how to enter addresses correctly. This training should cover the USPS address format, the CASS certification process, and the use of address validation and geocoding services.

7. Monitor your address quality

It is important to monitor your address quality on a regular basis. This will help you to identify and correct any errors in your database. You can use a number of tools to monitor your address quality, including:

Address validation reports
Geocoding reports
Reverse geocoding reports

8. Use technology to automate address quality processes

There are a number of technologies that can help you to automate address quality processes. For example, you can use software to:

Validate addresses
Geocode addresses
Reverse geocode addresses
Standardize addresses
Monitor address quality

9. Partner with a data quality vendor

If you do not have the resources to manage address quality in-house, you can partner with a data quality vendor. These vendors can provide you with a variety of services, including:

Address validation
Geocoding
Reverse geocoding
Address standardization
Address monitoring

10. Continuously improve your address quality program

Address quality is an ongoing process. You should continuously monitor your address quality and make improvements as needed. This will help you to ensure that your addresses are accurate, timely, and error-free.

By following these 10 actions, businesses can improve their address quality and timeliness, and reduce errors. This will help to ensure that mail is delivered accurately and on time, which can lead to a number of benefits, including: